Timeline guide
for before, during and after your event
Below is a handy timeline guide with important milestones and the process in the lead up, at your event and after your special event.
You’ll see important timeline notes along with approx dates of when we communicate and go through all the steps in tailoring your special event.
Pre-event
Booking
Check date availability and book VIP Photo Booth for your event
Deposit invoice + Terms & Conditions sent to your email to formalize your booking and the next steps.
Deposit invoice + Terms & Conditions sent to your email to formalize your booking and the next steps.
2 - 4 months prior to your event
Custom photo booth print and content design information email
We’ll send over an email to gather all the information, theme, colors and artwork you have so we can create your custom photo booth print and content designs.
(We can also start this earlier if all your materials are complete and ready)
We’ll send over an email to gather all the information, theme, colors and artwork you have so we can create your custom photo booth print and content designs.
(We can also start this earlier if all your materials are complete and ready)
1 - 2 weeks after submitting your design information
Custom design options presented
We’ll send an email with a few design and layout variations for you.
To which you’ll be able to select your design or let us know for any changes to which we’ll update and refine till you’re satisfied.
We’ll send an email with a few design and layout variations for you.
To which you’ll be able to select your design or let us know for any changes to which we’ll update and refine till you’re satisfied.
within 1 week after design confirmation
Backdrop options presented
With the design confirmed we’ll mock up your requested backdrop along with any other suitable backdrops that match the design and theme for you to select from.
With the design confirmed we’ll mock up your requested backdrop along with any other suitable backdrops that match the design and theme for you to select from.
Custom Design + Backdrop confirmed
We’ll then send the remaining balance invoice which is due 14 days prior to your event.
2 weeks out from your event
Liaise with your venue and you (our client)
We’ll get in touch with your venue coordinator to ensure our setup times are all correct we’ll also email confirmation to you the week of your event just to let you know we can’t wait!
We’ll get in touch with your venue coordinator to ensure our setup times are all correct we’ll also email confirmation to you the week of your event just to let you know we can’t wait!
The EVENT
Setup at the venue
We prep and test everything prior to your event, load up the van and then head to your venue to setup at the arranged time.
(We ensure setup is complete prior to your guests arriving at the space)
(We ensure setup is complete prior to your guests arriving at the space)
Party time!
You and your guests get to party create memories with your closest family and friends.
Get print outs, email your photos, GIF’s and Boomerang’s
Get print outs, email your photos, GIF’s and Boomerang’s
Packdown and removal
When photo booth operation finishes, we’ll packdown our setup and depart
Post event
24 hours after your event
Online gallery
We’ll download and create a web gallery to which you and your guests view, download and share their photos, GIF’s and Boomerang’s within 24 hours after your event.
We’ll download and create a web gallery to which you and your guests view, download and share their photos, GIF’s and Boomerang’s within 24 hours after your event.
Thank you
Congratulate and thank you once again for having VIP Photo Booth for your once in a lifetime event.
Zendesk – Megan
The feedback has been really great about you and the photo booth and we will definitely be booking you again.
Zendesk loves a photobooth 🙂 The files have all come out brilliantly and everyone will love viewing these pics.
Thanks for your help with assisting us with the live feed on the big screens, it really added to the night.
You went above and beyond and we will be back!
Zendesk loves a photobooth 🙂 The files have all come out brilliantly and everyone will love viewing these pics.
Thanks for your help with assisting us with the live feed on the big screens, it really added to the night.
You went above and beyond and we will be back!
VIP Photo Booth
2020-04-08T00:31:02+00:00
https://www.vipphotobooth.com.au/testimonials/zendesk-megan/
Umow Lai – Sinead
I have used VIP Photo Booth for the last 5 years with all our work functions.
There customer service, creativity & photography are 10/10 - Thank you
VIP Photo Booth
2020-04-07T09:21:56+00:00
https://www.vipphotobooth.com.au/testimonials/umow-lai-sinead/
Reach Social Media – Julie
I’ve used VIP for 8 major events. Not only does Joe and his team bring an extra layer of fun for our guests, they bring professionalism from booking right through to packdown. These guys make us, as event managers look good!!!! Price is very reasonable for the superior service they provide and the overall benefits of having VIP Photo booth at the event. I’ve watched their services grow from strength to strength, again to the benefit of our guests and events and at no greater cost to us. Score 100/100 and will continue to use. I’m very happy to give a verbal recommendation should you need one to reassure you this business is a worthy one to invest in.
VIP Photo Booth
2020-04-08T01:03:02+00:00
https://www.vipphotobooth.com.au/testimonials/reach-social-media-julie/
Dani & Dan from “The BLOCK”
Contemplating a VIP Photo Booth for your wedding or party? DO IT! It was so much bloody fun and at multiple points I looked over and there were queues of people waiting. It was seriously the BEST addition to our wedding reception. Plus now we have photo evidence of how much fun every single one of our guests had 🙂
VIP Photo Booth
2020-04-20T05:00:45+00:00
https://www.vipphotobooth.com.au/testimonials/dani-dan-from-the-block/
BMS – Amanda
VIP Photo booth was fantastic for our large event of 200+ people!
The Photo booth was an absolute hit & having both printouts & the option of photos being emailed to guests was fantastic!
Could not recommend more highly! Thanks to Joe for making the process so easy & seamless
VIP Photo Booth
2020-04-07T09:09:17+00:00
https://www.vipphotobooth.com.au/testimonials/bms-amanda/
Christine & Tri
Thank you soooo much!!
The photos look great.
Everyone had a blast with the photo booth and the pictures are amazing
VIP Photo Booth
2020-04-08T00:23:32+00:00
https://www.vipphotobooth.com.au/testimonials/christine-tri/
Mary-Jane & James
VIP Photo booth were amazing to deal with, from designing to delivering on the big day.
They were professional at all times and responsive to everything we needed.
Having VIP Photo booth for our special day added an extra touch of entertainment for our guests
and capturing unique photos that we will treasure forever.
Thank you so much!
They were professional at all times and responsive to everything we needed.
Having VIP Photo booth for our special day added an extra touch of entertainment for our guests
and capturing unique photos that we will treasure forever.
Thank you so much!
VIP Photo Booth
2020-04-08T00:56:51+00:00
https://www.vipphotobooth.com.au/testimonials/mary-jane-james/
Keira & Chris
What a pleasure to have you guys and thank you for sending through the photos so quickly after the wedding!
Truly the booth was worth every dollar it was so nice to have there, and will definitely recommend you to anyone having an event 🙂
Truly the booth was worth every dollar it was so nice to have there, and will definitely recommend you to anyone having an event 🙂
VIP Photo Booth
2020-04-08T00:19:00+00:00
https://www.vipphotobooth.com.au/testimonials/keira-chris/
Julie & James
Thank you so much Joe, and to your team for doing such a brilliant job with the GIF booth on Saturday night!
Everyone loved it and are still raving on about it.
One of the highlights of the night for sure!
Everyone loved it and are still raving on about it.
One of the highlights of the night for sure!
VIP Photo Booth
2020-04-08T00:48:30+00:00
https://www.vipphotobooth.com.au/testimonials/julie-james/
Crown – Sarah
THANK YOU, THANK YOU for another stellar Christmas party!
Everyone has raved about you all, such a fabulous night.
You were the most popular activation all night!!
They loved it!
VIP Photo Booth
2020-04-07T09:31:32+00:00
https://www.vipphotobooth.com.au/testimonials/crown-sarah/
a2 Milk – Betty
Thank you so much for your wonderful service.
The photos are an absolute scream and the team really enjoyed have the booth at our event.
VIP Photo Booth
2020-04-07T09:16:50+00:00
https://www.vipphotobooth.com.au/testimonials/a2-milk-betty/
Amy & George
Amazing service from start to finish! Joe organised our wedding GIF booth and it was everything we hoped and more!
The background was exactly what we requested, photos were of high quality and a really good price!
Save yourself time and effort at book these guys in now 🙂
The background was exactly what we requested, photos were of high quality and a really good price!
Save yourself time and effort at book these guys in now 🙂
VIP Photo Booth
2020-04-08T00:40:12+00:00
https://www.vipphotobooth.com.au/testimonials/amy-george/
Wendy & Derek
It was such a great experience to have VIP photo booth be apart of our special day.
Raving reviews from every single one of my family and friends.
A massive shout out to Joe. He was very personable and patient.
He was easy to work with and was able to familiarise himself with our guests.
He even personalised our guest book!
VIP photo booth is a definite must!!!
Thanks heaps! 11 out of 10.
Raving reviews from every single one of my family and friends.
A massive shout out to Joe. He was very personable and patient.
He was easy to work with and was able to familiarise himself with our guests.
He even personalised our guest book!
VIP photo booth is a definite must!!!
Thanks heaps! 11 out of 10.
VIP Photo Booth
2020-04-08T00:45:01+00:00
https://www.vipphotobooth.com.au/testimonials/wendy-derek/
Elena & Albert
We would like to say a very big ‘thank you!’
For the wonderful service provided on our special day!
All of our guests have had a wonderful time photo-boothing themselves!!!
It truly added to the atmosphere in the day!!!!
VIP Photo Booth
2020-04-07T07:39:38+00:00
https://www.vipphotobooth.com.au/testimonials/elena-albert/
Umow Lai – Ken
This is simply great!
Above and beyond my expectations.
Thank you so much.
We will be sending the link out to our guests with a thank you note.
So, there will be an acknowledgement of your exceptional service and company.
I look forward to have you back at our events again in the future.
VIP Photo Booth
2020-04-07T09:26:27+00:00
https://www.vipphotobooth.com.au/testimonials/umow-lai-ken/
Soph & Coll
Joe and the team at VIP Photo Booth were amazing and I cannot recommend them highly enough. We were hesitant about having a photo booth at our wedding, as we had a professional photographer, but after we saw the incredible photos at a friends wedding we were sold. We are so glad we decided to use VIP - the service, quality of the photos and speed of getting them to us was unrivalled. Massive thanks to Joe for being such a star, we love the photos from the booth. Thank you!
VIP Photo Booth
2020-04-07T07:33:39+00:00
https://www.vipphotobooth.com.au/testimonials/soph-coll/
Trang & Huy
We would like to thank you for all your hard work on our special wedding day.
Your photobooth was of the highest quality and we could not be any happier with the photos that came out that day.
Each and every photo holds a great memory for us so we appreciate the quality of your service.
VIP Photo Booth
2020-04-07T09:04:36+00:00
https://www.vipphotobooth.com.au/testimonials/trang-and-huy-nguyen/
Ashleigh & Don
We loved having you onsite and heard so many good things about your service and the photo booth on the night.
We're so glad we decided to have one at our wedding and you (VIP Photo Booth) provided such great quality photos, prints and service.
Our guests loved it!
VIP Photo Booth
2020-04-08T05:50:02+00:00
https://www.vipphotobooth.com.au/testimonials/ashleigh-don/
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VIP Photo Booth